If you’ve selected auto-convert with the notify option, they’ll see the notification and they can then select Print anyway. When the user goes to release their print job from their mobile app (or if they’re using PaperCut Hive, from the copier or MFD), they’ll see the notification about the conversion. Duplex / double-sided printing frequently asked questions (FAQs) In this case, the user will also get a handy popup to let them know that the document is now 2-sided. It can be especially helpful to highlight just how many pages are being saved by printing double-sided!Īutomatically converting all your users’ print jobs to 2-sided. Use the variables listed in the tip (hover over the little ‘i’ in the interface) to customize the message your users see. In most environments, we’d recommend this since it gives the user the chance to cancel the document if for some reason 2-sided won’t work for them! Maybe there’s a marketing group that needs to print posters and other materials on only the one side - you can exclude those users in this case.Ĭhoose whether or not to notify the user that their document has been converted to 2-sided. You can select which users have their documents automatically converted to 2-sided.

This method also optionally pops up a notification to let the user know that their document has been converted. Head into the Blunt section of Reduce Waste to find the options for converting all documents to 2-sided automatically. Automatically convert documents to 2-sided, double-sided, or duplex Promoting 2-sided printing by popping up a suggestion to users when they print 1-sided. It can be especially helpful to highlight just how many pages they would save if they chose the ‘2-sided’ option! Use the variables listed in the tip to customize the message shown to your users. For example, you can customize the suggestion to only apply to documents of 10 pages or more. The more pages in a document, the more you save by choosing 2-sided. An occasional hint can be helpful, whereas relentless nagging could become annoying! You might want to encourage users before 100% of their jobs printed through PaperCut Pocket or Hive, or you might want a smaller percentage - it all depends on how often your users print and how often you think they should see the message. Use the sliding scale to set the frequency that prompts are displayed. This option pops up a suggestion when the user is releasing their print job - for example, ‘Did you know that converting this document to 2-sided will save 42 sheets of paper?’ The user can then choose to either print 2-sided or keep 1-sided. Head into the Gentle section of Reduce Waste to find the options for promoting duplex printing. Promoting 2-sided, double-sided, or duplex printing Your users won’t get a choice in the matter, but you can also optionally choose to notify your users about the conversion when they release their job - that way they’re not surprised when they see their document printed double-sided.

Automatically applying (enforcing) printing behavior - This option lets you automatically convert your users’ documents to double-sided.

This is a great way to remind people to print 2-sided without too much inconvenience! However, they can override this suggestion using the mobile app (or the MFD login when using PaperCut Hive) and choose to continue to print the document single-sided if they prefer.

Promoting and encouraging printing behavior - This option lets you suggest 2-sided (duplex) printing to your users, depending on what they are printing.

If this is your organization’s first time applying printing rules or paper-saving steps, then it can be less of a bumpy ride if you start off with suggestions - in the hope that people will do the right thing! What’s the difference between enforcing and encouraging? With PaperCut Pocket and Hive, you can suggest 2-sided printing or force 2-sided printing. Have you ever printed a lengthy document at the printer, and as you were staring silently, hypnotized, watching as the single-sided sheets came out, wished you’d remembered to print it double-sided instead?

🔎 Find this feature in the admin interface: Configure > Reduce Waste > Promote 2-sided / Auto 2-sided PRODUCTS FEATURED Encouraging or enforcing 2-sided (duplex) printing

Double sided printers